Virtual data rooms became popular rather quickly. They make the process of sharing of files easy and swift. Besides that, this deal room gives the ability to build better communication within employees and investors and develop the teamwork in the firm. Virtual data rooms are a secure and structured place where firms can hold a few projects simultaneously. But while most of the users use only obvious features, deal rooms have something more to give. There are some unusual features that VDRs providers offer their users. Using them corporationscan advance their workflows even more. So let’s dig in these instruments.
« Email In »
Email is a basic app pre-installed on every device. So it is rather effortless to reach the inbox or send an electronic letter. That’s why we use this tool almost all the time. Thus, it’s only logical for electronic data room providers to offer the « Email In » feature that allows uploading files to the online repository directly from the email. This solution helps saving time and takes away all the hassle from the upload process.
Moreover, this instrument eases the process of the interaction with a deal room for those who are not that good in technologies. Having the opportunity to use the already familiar application they won’t slow down the workflow of the whole company. Uploading the data using this instrument all members of the enterprise will be able to contribute to the flow of the information.
« View As »
One of the leading advantages VDRs have is an exceptional safety. And the best part is that users can be in control of the security of their uploaded files. But it is also not bad to have an ability to check if everything is set up properly. The « View As » instrument allows entering the virtual meeting room as if you are some other participant or group of users with a certain amount of access. It helps to be sure that others will see more than they have to see and avoid problems related to the data theft.
Q&A on VDR
Thisfeatureis perfect for boosting the teamwork. It will allow solving questions during the deal and making sure all team members are satisfied with how things are going. The Q&A feature surely should be used for M&A and other actions that include lots of discussions on different issues. With this tool, team members can be sure they all are on the same page and not missing details.
Although most digital data rooms providers see watermarks as one of their most important tools, this feature often get unnoticed. It is quite a mistake to not to use this tool. With a watermark, patries can protect their information from theft and illegal use. If there is some feature in a virtual meeting room – you should at least test it. Providers offer a vast diversity of instruments to meet the needs of any firm. So every manager can basically establish their own exclusive online meeting room, using a certain set offeaturesand take advantage of using virtual meeting room secure virtual data room as much as possible.